GESPOINT AUTOPILOT
Your translation projects, on autopilot.
Autopilot automates the whole life cycle of a translation project, from the quote to the payment reminder. Your project managers go from 11 manual steps to just 2, or to none at all when combined with Autoservice, and spend their time on quality, clients and complex projects.
Demanding clients. Global competitors. Tight margins.
Clients expect faster turnaround times and lower prices, and your competitors are only a click away. Every minute a project manager spends forwarding files, checking vendor availability or chasing invoices is margin your agency loses. Autopilot takes care of that routine work, so your team can do more with the same people.
One automated workflow, from quote to invoice
What Autopilot does for you
Quotes in seconds
Creates quotes and multilingual projects automatically, applying your sales rates by language pair, service and client.
The best vendor for every task
Selects vendors automatically by price, quality rating, regular or preferred vendors, availability and specialization.
Quote follow-up
Sends the quote to the client and follows up with reminders until it is accepted.
Projects created on acceptance
When the client accepts the quote, Autopilot creates the project and notifies the project manager.
Availability requests and purchase orders
Asks the selected vendors for availability and, when one accepts, assigns the task, sends the files and issues the purchase order.
Workflows that move on their own
When a task is completed, the next ones start automatically, such as review or internal validation, following the workflow you define.
Delivery and invoicing
Once the job is finished and reviewed, Autopilot delivers the target files and sends the invoice, or groups jobs for monthly invoicing.
Payment reminders
Reminds clients of overdue invoices automatically, so your team no longer has to chase payments.
Full traceability
Notifies the people involved of every action and keeps a complete record of what happened, when and by whom.
From 11 manual steps to 2, or none at all
With every automation switched on, managing a translation project comes down to two manual steps:
1
Prepare the quote for the client
2
Mark the invoice as paid when the client pays
Everything in between runs automatically. And with Autoservice, even these two steps disappear: the client creates their own quote on your website and, if they pay in advance with PayPal or Stripe, the invoice is issued and marked as paid automatically. Zero manual steps, from order to payment.
You stay in control
Your rules, your workflows
Define a workflow for each type of project: with or without review, with an availability request or a direct order, with individual or monthly invoicing.
Switch automations on or off
Choose which steps Autopilot handles and which ones your team prefers to manage manually, and change it at any time.
Always informed
Project managers and the people assigned receive notifications at every step, and every project and task has a full traceability report.
Want to see the full process step by step? Read How to automate a translation project, from order to payment.
Automation is productivity. See Autopilot with your own workflows.