INVOICING AND ACCOUNTING
Invoicing and accounting software for translation companies
Stop rebuilding invoices from spreadsheets. Gespoint BillWords turns every finished translation project into an invoice, an accounting entry and a payment forecast automatically, and chases late payments for you.
The invoicing problem every translation agency knows
Word counts and rates in one spreadsheet, vendor invoices in another, client invoices in an accounting package and payment follow-up in someone’s inbox. Every month-end means hours of copying data, checking totals and chasing payments, and every manual step is a chance for an error that reaches a client.
Invoicing that builds itself from your projects
One-click invoicing
When a job is delivered, BillWords generates the invoice from the project data: services, word counts, rates and taxes, with no retyping.
Monthly invoicing
For regular clients, group all their jobs into delivery notes and invoice them together at the end of the month.
Vendor self-billing
Translators issue their invoices from the vendor portal based on their purchase orders. Your team just reviews and approves.
Online payments
Clients pay invoices and quotes with PayPal or Stripe, and payments are recorded automatically.
Automatic payment reminders
BillWords reminds clients of overdue invoices, so your team no longer has to chase payments by email.
Advance payments
Request full or partial payment in advance, and the advance invoice is issued and marked as paid automatically.
Built for international business
Translation is an international business, and your invoicing should be too:
- Quote, invoice, pay and account in any currency.
- Prices per client and vendor in their own currency.
- Automatic recording of exchange rate differences.
- A single project sold in one currency and outsourced in several others.
Full accounting, without double entry
Automatic accounting entries
Every sales and purchase invoice, payment and collection generates its accounting entry automatically, by project and with your own chart of accounts.
Cash flow and risk control
See receivables, payables, advance payments and defaults at a glance, with the balance and risk of every project, client and vendor.
Complete accounting
Journals, ledgers, balance sheets, depreciation and official reports, in the same system as your projects.
BillWords also includes local tax compliance for Spain (VAT returns, SII and e-invoicing to public administrations) and Argentina (AFIP e-invoicing), and generates SEPA direct debit and payment files.
Know your numbers, instantly
Because projects, invoices and accounting live in the same translation agency management software, you always know which clients, services and language pairs are really profitable. And with the MCP integration, you can ask an AI assistant such as Claude or ChatGPT questions like “Which clients have overdue invoices?” or “What was our margin by language pair this quarter?”
“Gespoint has become a practical and valuable tool for Lexlogos. Because the software is constantly updated, we can keep optimizing our management, invoicing, collections and payments.”
Lexlogos
Frequently asked questions
Does BillWords replace my accounting software?
BillWords includes complete accounting (journals, ledgers, balance sheets, depreciation and official reports), so many agencies manage everything in one system. Your accountant can work directly with the reports BillWords generates.
Can my translators invoice me through BillWords?
Yes. With vendor self-billing, translators create their invoices from the vendor portal based on the purchase orders you have sent them, so the amounts always match.
Which payment methods can clients use?
Clients can pay online with PayPal or Stripe, or with traditional methods such as bank transfer or direct debit. Online payments are recorded automatically.
Does it support e-invoicing?
Yes. BillWords supports e-invoicing requirements in Spain and Argentina, and is updated as regulations change in the countries where it is available.
How do I get started?
Request a free demo and we will show you how BillWords would handle your invoicing and accounting.
Spend less time invoicing and get paid faster.